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Compliance Policy

Last updated: 20/08/2024

Introduction

The Starlight Dance Group Ltd is committed to maintaining the highest standards of compliance with all relevant laws, regulations, and industry standards. This policy outlines our approach to ensuring compliance across all aspects of our operations.

Scope

This policy applies to all employees, volunteers, contractors, and representatives of The Starlight Dance Group Ltd, across all our locations and in all our activities.

Legal and Regulatory Compliance

We are committed to complying with all applicable UK laws and regulations, including but not limited to:

  • Child Protection and Safeguarding laws
  • Employment laws
  • Health and Safety regulations
  • Data Protection Act 2018 and GDPR
  • Equality Act 2010
  • Copyright and Intellectual Property laws

Local Council Guidelines

As we operate in multiple counties within the UK, we adhere to all relevant local council guidelines. This includes:

  • Specific safeguarding procedures as outlined by each local authority
  • Local licensing requirements for performances
  • Any additional local regulations pertaining to dance schools or youth activities

Industry Standards and Certifications

We maintain affiliations with and adhere to the standards set by the following organizations:

  • Spotlight
  • Royal Academy of Dance (RAD)
  • Imperial Society of Teachers of Dancing (ISTD)
  • Associated Board of Dance (ABD)
  • Acrobatic Arts

We ensure that all our teachers maintain their registrations and continue their professional development as required by these bodies.

Health and Safety

We are committed to providing a safe environment for our students, staff, and visitors. This includes:

  • Regular risk assessments of all our premises and activities
  • Maintenance of appropriate insurance coverage
  • First aid training for key staff members
  • Clear emergency procedures and regular drills

Data Protection and Privacy

We comply with the Data Protection Act 2018 and GDPR. Our practices include:

  • Maintaining a comprehensive Privacy Policy
  • Secure storage and processing of personal data
  • Regular staff training on data protection
  • Prompt response to data subject requests

Financial Compliance

We maintain accurate financial records and comply with all relevant tax laws and accounting standards. This includes:

  • Regular financial audits
  • Transparent fee structures
  • Proper management of charitable activities (if applicable)

Equality and Diversity

We are committed to promoting equality and diversity in all our activities. This includes:

  • Non-discrimination in student admissions and staff recruitment
  • Provision of reasonable accommodations for students and staff with disabilities
  • Promotion of an inclusive culture that values diversity

Safeguarding

We have robust safeguarding policies and procedures in place, as detailed in our Safeguarding Policy. This includes:

  • Regular staff training on safeguarding
  • DBS checks for all staff and volunteers
  • Clear reporting procedures for safeguarding concerns

Intellectual Property and Copyright

We respect all intellectual property rights and ensure that:

  • All music used in classes and performances is properly licensed
  • Choreography rights are respected and appropriate permissions obtained when necessary
  • Our own intellectual property is protected

Online Safety and Social Media

We have policies in place to ensure online safety and appropriate use of social media, including:

  • Guidelines for staff on professional use of social media
  • Measures to protect students' privacy online
  • Education for students on safe online behavior

Compliance Monitoring and Review

We are committed to ongoing compliance monitoring and improvement. This includes:

  • Regular internal audits of our compliance practices
  • Annual review of all policies and procedures
  • Staying informed about changes in laws and regulations
  • Prompt action to address any compliance issues identified

Reporting Non-Compliance

We encourage all staff, students, and parents to report any concerns about non-compliance. All reports will be treated confidentially and investigated promptly.

Training and Awareness

We provide regular training to all staff on compliance matters and maintain a culture of compliance awareness throughout our organization.

Contact Information

If you have any questions about this Compliance policy, please contact us.

This policy is reviewed annually and was last updated on 20/08/2024.